Rules & Regulations

The Organiser of the Kuala Lumpur International Book Fair is the National Book Council of Malaysia. The organiser welcomes participation from both local and international companies and government statutory bodies involved in publishing and other book-related industries.  All members of the Malaysian Book Exporters and Importers Association (MBEIA), Malaysian Booksellers Association (MBA), Malaysian Book Contractors Association (PKBM), Malaysian Book Publishers Association (MABOPA), Malaysian Scholarly Publication Council (MAPIM), Malaysian Bumiputra Book Publishers and Distributors Association (IKATAN), Dewan Industri Buku Melayu Malaysia (DIBMM) shall enjoy membership privileges in terms of special booth rental rates.

Booth Rental & Payment

Booth rental for each category of participants are shown in the Registration Form.  Payment should be made in favour of MBIC SDN BHD and sent to the sales office together with the completed registration form.

Booth Specifications

A standard booth covers an area of 3m by 3m and comprises basic lighting, two bookshelves, a table, a chair and a wastepaper basket.  Changes to the basic booth structure and design are subject to the Organiser’s approval and can only be done by the official contractor.  Additional fittings and furnishing, for which there will be separate charges, shall be provided by the official contractor only.

Booth Allocation

The Organiser shall have the absolute right with regards to the number of booths allocated to each of the exhibitor. The Organiser will allocate booth location to exhibitors by balloting. Applications received after 31st. January 2009 shall not be balloted. 

Cancellation

Should the Exhibitor decide to cancel participation or reduce the total number of booths once the application has been submitted, the following charges will be deducted from the payment made by the Exhibitor and the rest of the total payment will be refunded within 15 days of cancellation to the Exhibitor.

    * Before 1 March 2009 : 50% of the total payment will be deducted
    * After 1 March 2009 : 100% of the total payment will be deducted
 

Vacant Booth

The Organiser will repossess and sell any vacant booths on the first day in the event of cancellation and withdrawal by the Exhibitors.  Booth rental and payment in this case will be forfeited by the Organiser.  

Fire Policy

The Organiser shall provide an insurance cover for fire risks on stock in trade only. The insured sum shall not be more than RM10,000,000.00 (Ringgit Malaysia: Ten Million) only.

Unsuitable Publications

The Exhibitor shall ensure that titles and exhibits prohibited by Malaysian laws are not displayed to the public. The Exhibitor shall indemnify the Organiser against all expenses incurred in the removal of the said exhibits. The exhibitor shall further indemnify the Organiser against all claims for compensation by the aggrieved party.

Opening Hours

The opening hours are as follows:

Tun Razak Hall 3, Tun Hussein Onn Hall and Legar Putra   : 
10.00 am to 8.00 pm (Monday to Thursday)
10.00 am to 9.00 pm (Friday to Sunday and public holidays)

Tun Razak Hall 4 (International Exhibitors)
10.00 am to 7.00 pm 

The exhibitors must ensure that their booths shall remain open during opening hours.

Display Set up and Removal

Setting up time starts from 9.00 am and must be completed by 7.00 pm on 16th April 2009 while removal of exhibits starts from 9.00 am and must be completed by 1.00 pm on 27th April 2009.

Exhibitor’s Pass

Exhibitors must wear the Exhibitor’s Pass to enter the venue for the setting up and removal of booths.

Cleanliness

Exhibitors are fully responsible for keeping their booths clean during the fair.

Security and Safety

The Organiser shall reserve the right to limit any constructions or demonstrations that pose as potential safety hazards. Inflammable materials are strictly prohibited in the hall.

Special Provision

The Organiser reserves the right to amend and make changes when deemed necessary.

Disclaimer

The Organiser shall not be liable to any claims for compensation by the Exhibitors in the event the Fair is suspended or cancelled due to floods, fire, power failures, riots or any disruptions beyond the control of the Organiser.